Delivery and billing stop drifting apart
Each milestone has an amount, so the moment you mark one Done, TechoStop knows what is now billable.
Project Management Software for Freelancers and Small Agencies
Break a client project into milestones that each carry an amount. Drag one to Done when it ships, and raise the invoice for it from the same screen - no separate billing spreadsheet, no chasing what you already delivered.
What is project management software?
Project management software is where you break a piece of client work into stages, say who is doing each one and by when, and watch it move. Instead of a deadline living in your head and a status update living in WhatsApp, the project has a shape everyone can see.
TechoStop takes a narrower view of it, because freelancers and small agencies have a narrower problem. Every project here is built from milestones, and every milestone carries a name, a due date and an amount. That one decision means the board that tracks your delivery is also the record of what you have earned - 1 of 3 milestones complete is also ₹25,000 of ₹1,50,000 earned.
The rest follows from it: your client watches the same milestones from their portal, your team moves them without ever seeing the money, and when you are ready to bill, TechoStop turns the completed milestones into invoices. It sits in the same place as your clients, invoices, chat and meetings, so a project is not an island.
Why milestone-based projects matter for freelancers and small agencies
Clients stop asking for status updates
Your client opens their portal and sees the same milestones you do - what is finished, what is next, and how much of the value is earned.
Your team works the board, not the numbers
The milestone board an assigned employee opens is built without the amount column, and they cannot change a milestone's amount, name, description or due date.
Deadlines that are actually derived
The project deadline is the last milestone's due date, and the next one due is flagged automatically.
Price the work in the client's currency
Each project is priced in rupees, dollars, pounds, euros or Australian dollars.
One subscription, not four
Projects sit with your client portal, invoicing, chat, meetings and documents - no separate project tool to pay for.
How to run a client project from kickoff to paid
- Create the project and split it into milestones. A three-step wizard: what you are building and who for, then the milestones, then the extras - a document, a kickoff meeting and whether this project bills from its milestones. Each one needs a name, a description, a due date and an amount - the form and the server both insist on all four, because a milestone with no amount cannot be billed later.
- Move the work across the board. Milestones live in three columns - To Do, In Progress and Done. Drag a card across, or use the card's Move to menu on a phone. Finishing one stamps the date it was completed onto the card.
- Watch progress and earnings in one line. Your Projects list shows each project's progress bar, how many milestones are done, the deadline with a due or overdue label, the assigned team, and the value earned against the project total.
- Your client follows along without being sent anything. From their portal the client sees the progress, every milestone with its amount and date, the deadline, and buttons for the project chat, the scheduled meeting and the shared document. It is read-only.
- Turn completed milestones into invoices. Switch on invoicing for a project, press Generate invoices and pick a due date. TechoStop creates one invoice per project with a line for each completed milestone and emails it to the client.
What you get with TechoStop project management
Drag-and-drop milestone board
To Do, In Progress and Done, with due-date and overdue badges and a Move to menu for mobile.
Invoices from finished milestones
One invoice per project, one line per completed milestone, each stamped so the next run skips it.
Assign your team
Tick the employees on a project; they get the board in their own dashboard, with the amounts hidden.
Project chat with the client
One thread for you, your assigned team and the client, with @mentions and notifications.
Recurring project meetings
Schedule a one-off or a weekly check-in that invites the client and the team, with a Google Meet link if Google Calendar is connected.
A document on the project
Upload a brief or contract as you create the project, or paste a link to one later - reachable by everyone on it.
Progress everyone agrees on
Your list, the client's portal and the team's board all report the same completed-over-total percentage.
Five currencies
Price each project in INR, USD, GBP, EUR or AUD, per project rather than per account.
Frequently Asked Questions
How much does TechoStop's project management software cost?
Project management is included on every TechoStop plan, which start at a regular ₹299 per month. There is no separate charge for it. What changes between plans is how many projects you can run per client, along with the invoice, meeting and document limits that projects draw on.
How is this different from Asana, Trello or ClickUp?
Those tools manage the work but do not know what it is worth. In TechoStop every milestone carries an amount, so the same board that tracks delivery tells you what is billable, and you can raise the invoice from it. You also get a client portal, invoicing, chat, meetings and documents in the same subscription.
Does it automatically invoice my client when I finish a milestone?
No, and that is deliberate. You switch invoicing on for a project, and finished milestones then queue up as billable. Nothing is sent until you press Generate invoices and choose a due date. Each invoiced milestone is stamped with the invoice it went out on, so pressing the button again skips the work already billed.
Can my client see the project?
Yes. The project's client signs in to their own portal and sees the progress bar, the milestone list with amounts and dates, the deadline, and the value earned so far. They can open the project chat, join the scheduled meeting and view the shared document, but cannot change anything.
Will my employees see how much I am charging?
Not on the milestone board. It is built without the amount column, so those figures are not in the response their browser receives, and a database trigger blocks a non-owner from changing a milestone's amount, name, description or due date. What an assigned employee can do is move a milestone's status.
How is project progress calculated?
By milestone count: completed milestones divided by total milestones. The project's deadline is the latest milestone due date, and the next thing due is the earliest incomplete one, which produces the 'due in 5 days' or 'overdue' label. Amounts are tracked separately as earned against total.
Can I hold project meetings and share files on a project?
Yes. From the project you can schedule a one-off or recurring meeting - daily, weekly, fortnightly or monthly - which invites the client and the assigned team. If you have connected Google Calendar it can generate a Google Meet link, otherwise you paste your own. You can also upload one document as you create the project, or paste a link to one afterwards.
Do tasks and projects work together?
They are separate features that sit side by side. Projects are made of milestones; tasks are standalone work you assign with a priority and due date, and a task can carry a link to the project it relates to. Open milestones on an employee's projects do count towards the work shown on their dashboard.
Is there a limit on how many projects I can run?
The limit is per client rather than per account, so it scales with how you actually work - a plan that allows a handful of projects per client lets a busy agency run many in total. The Plans & Usage page shows where you stand, including which client is using the most.