End the email ping-pong
Clients see your real availability and book in a couple of clicks, instead of trading 'does Tuesday work?' emails.
Free Meeting Scheduler for Freelancers and Agencies
Set your availability once, share a public booking link, and let clients pick a time that works - no more back-and-forth emails. Every meeting lands in your client portal automatically.
What is a meeting scheduler?
A meeting scheduler lets people book time with you online instead of trading emails to find a slot. You set the hours you're available, and clients see only your free times and pick one - the meeting is booked and added to your calendar instantly.
TechoStop's scheduler is built into your client portal. You define your weekly availability, meeting length, and buffer time, then share one public booking link. Clients open it, choose an open slot, and enter their details - and the meeting appears in your Meetings dashboard, with an optional video link and email confirmations.
You can also schedule meetings yourself and invite clients or team members. Either way, every meeting lives in one place, next to the client and project it belongs to.
Why a meeting scheduler is a necessity for freelancers and small agencies
Look organized and professional
A clean, branded booking page signals that you run a tight ship - a strong first impression.
Book clients in any timezone
Share one link that works around the clock, so international clients can grab a slot without coordinating by email.
Protect your focus time
Set exactly which days and hours are bookable, plus buffers, so calls never eat into your deep-work blocks.
One less tool to pay for
Scheduling is included in your TechoStop plan alongside invoices, contracts, and documents.
Meetings stay with the client
Every booking sits inside the portal next to that client's projects, documents, and invoices.
How to let clients book meetings with you
- Set your availability. In Meetings, open the Availability tab and choose which days and hours you're bookable, your meeting length, and a buffer between calls. This is a one-time setup you can tweak any time.
- Share your public booking link. Copy your public calendar link and share it anywhere - your website, email signature, proposals, or socials. Anyone with the link can see your open times and book.
- Clients pick a time and book themselves. Clients open the link, choose a date, pick an available slot, and enter their name and email. They only ever see times you're actually free, so there are no clashes.
- Manage every meeting in one place. Booked meetings appear in your Meetings dashboard as a list or calendar. See the date, time, duration, and attendees, join the call in one click, and track status with email confirmations when configured.
- Or schedule a meeting yourself. Click Schedule Meeting, pick the date, time, and duration, and invite clients, employees, or an email guest. It's added to the same calendar as your booked meetings.
Everything included with TechoStop meetings
Custom availability
Set bookable days, hours, meeting length, and buffers so only the right slots show.
Public booking link
One branded link clients use to self-book, shareable anywhere.
Self-service booking
Clients pick from your open slots - no account needed, no email back-and-forth.
Video meeting links
Attach a meeting link so everyone knows exactly where the call happens.
Invite clients & team
Schedule manually and add clients, employees, or email guests to any meeting.
Email confirmations
Send confirmations and cancellations to participants when email is configured.
Frequently Asked Questions
Is TechoStop's meeting scheduler free?
Yes. Meeting scheduling is included on TechoStop's free-forever Starter plan with no credit card required, subject to starter limits. Paid Business and Enterprise plans raise those limits as your business grows.
How do clients book a meeting with me?
You share your public calendar link (for example techostop.com/calendar/your-business). Clients open it, choose a date, pick an available time slot, and enter their name and email to confirm - no account required. The meeting is then added to your Meetings dashboard.
Can I control which days and times are bookable?
Yes. In the Availability tab you set exactly which days and hours you're available, the meeting duration, and a buffer between meetings. Clients only ever see slots you've marked as available, and past times are hidden automatically.
Do meetings include a video link?
Yes. You can attach a meeting link to your bookings so participants know where the call takes place, and you can join it in one click from the meeting card.
Can I schedule a meeting myself instead of waiting for a booking?
Yes. Click Schedule Meeting to create one directly - set the date, time, and duration and invite clients, employees, or an email guest. It appears alongside your self-booked meetings in the same dashboard.
Will participants get email reminders or confirmations?
When you've configured email for your business, TechoStop can send confirmation and cancellation emails to participants, so everyone stays in the loop about the meeting.