Attendance nobody has to reconstruct
Mark a full or half day on a calendar that starts from each employee's joining date. The record is made on the day it happened, not remembered at month end.
An affordable HRMS for small business and freelancers
Add your team, track attendance and leave, run payroll that actually reflects both, and issue offer letters - with every employee getting a portal where they can check their own attendance and payslips.
What is an HRMS, and what does a small team actually need?
An HRMS - human resource management system - is the software that keeps track of the people who work for you: who they are, when they worked, what leave they took, and what you owe them at the end of the month. For a large company that means recruitment pipelines, appraisal cycles and org charts. For a team of three, it means something much simpler that still has to be right.
The thing that goes wrong in small teams is not the absence of an HR department. It is that attendance lives in a WhatsApp group, leave is approved verbally, and payroll is a spreadsheet someone rebuilds every month - so the deduction for a half-day taken in the first week is remembered, or not, four weeks later. The error is small each time and constant over a year.
TechoStop connects those three things directly. Attendance you mark on a calendar, leave your team requests and you approve, and payroll that reads both automatically - a full-day absence deducts a full day, a half-day deducts half, approved leave is handled by your leave policy rather than counted twice. The payslip shows each deduction with the reason, so nobody has to take your word for it.
And because a freelancer with two contractors needs the same arithmetic as a business with twenty staff, all of it works on every plan, from Starter up.
Why spreadsheets stop working once someone else depends on them
Payroll that reads attendance and leave
Deductions are calculated from the days actually recorded, so the number on the payslip and the number on the calendar cannot drift apart.
Deductions your team can check
Each payslip itemises what was deducted and why. Employees can open their own attendance calendar and verify it themselves.
Leave that is requested, not remembered
Employees raise leave requests, you approve or decline, and the decision is on record - instead of a message someone has to search for later.
Offer letters without a word processor
Build offer and experience letters from templates with placeholders that fill in each employee's name, salary and joining date automatically.
Documents in one place per person
Offer letters, contracts and ID documents sit against the employee they belong to, and the employee can see their own copies.
How to set up your HRMS in five steps
- Add your first employee. Enter their details, salary and joining date, and send an invitation. You can attach an offer letter to the invite so it lands in their documents the moment they accept.
- They accept and get their own portal. Once the invitation is accepted, the employee signs in to a portal showing their attendance, leave, payslips, official documents and assigned tasks - their own records only.
- Track attendance and approve leave. Mark a full-day or half-day absence on the calendar, with an optional reason. Employees raise leave requests from their portal and you approve or decline them.
- Run payroll and share payslips. Generate payroll for the month with attendance and leave deductions already applied, then produce a payslip PDF that itemises gross, each deduction and net pay.
- Assign work and keep records. Assign tasks and projects to employees, and issue experience letters when someone moves on - generated from the same details you already hold.
What is included in the HRMS
Employee records
Details, salary, joining date and status in one place per person.
Employee portal
Each employee signs in to see their own attendance, payslips and documents.
Attendance tracking
A month calendar per employee, starting from their joining date.
Leave requests
Employees request, you approve or decline, and the decision is recorded.
Payroll
Monthly payroll with attendance and leave deductions applied automatically.
Payslips
A PDF payslip itemising gross, every deduction, and net pay.
Offer letters
Offer and experience letters built from templates with auto-filled fields.
Employee documents
Official documents stored against the employee and visible to them.
E-signatures
Send contracts and letters for signature and keep the signed copy.
Task assignment
Assign tasks and project milestones to the people doing the work.
Expense tracking
Record business expenses alongside payroll costs.
Onboarding forms
Collect bank details, addresses and documents with custom forms.
Frequently Asked Questions
How much does the TechoStop HRMS cost?
Plans start at a regular ₹299 per month, with a launch offer often running below that. Employees, attendance, leave, payroll, payslips, offer letters and the employee portal all work on every plan. Usage limits - including how many team members you can add - are listed on the pricing page.
How does attendance affect payroll?
Directly. A day marked as a full-day absence deducts a full day of salary and a half-day deducts half, and the payslip itemises each deduction with the reason you recorded. Approved leave is handled through your leave policy rather than being deducted twice, so the two systems agree instead of double-counting.
Can employees see each other's salary or attendance?
No. Each employee sees only their own attendance, payslips, documents and tasks. That separation is enforced by row-level security in the database rather than by hiding parts of the interface, so it holds even if someone goes looking.
Can employees edit their own attendance?
No. Employees can view their attendance calendar but only the business owner can mark or change a day. The restriction is enforced at the database level, so the record stays trustworthy.
Does it handle PF, ESI or TDS filing?
No, and it is worth being clear about that. TechoStop calculates salary, attendance and leave deductions and produces payslips - it does not compute statutory Indian payroll contributions or file returns. If you need PF, ESI or TDS compliance, you will need a dedicated payroll compliance service alongside it.
Does it include recruitment or performance appraisals?
No. There is no applicant tracking, interview pipeline, appraisal cycle or org chart. TechoStop covers the operational side - people, attendance, leave, payroll, letters and documents - which is what most teams under about twenty people actually need day to day.
Can I use it for contractors rather than employees?
Yes. You can add contractors as team members to assign work and share documents, and if you pay them against invoices rather than salary, the invoicing side of TechoStop handles that in the same account.
What happens to employee records if someone leaves?
You can deactivate an employee, which removes them from active payroll while keeping their historical records and payslips intact. You can also issue an experience letter generated from the details already on file.